Privacy Policy

1. Data controller

The controller of your personal data is:

2. What personal data we collect

We collect and process the following categories of personal data:

• Contact form data: name, company name, email address, phone number (optional), and the content of your message.
• Career enquiries: name, email address, CV, and any information you include in your application.
• Technical data: IP address, browser type, operating system, referring URL, pages visited, and timestamps — collected automatically when you visit this website.
• Cookie data: information stored by cookies on your device, subject to your consent preferences. See section 7 below.

3. Legal basis for processing

Under the General Data Protection Regulation (GDPR), we process your personal data on the following legal bases:

• Consent (Art. 6(1)(a) GDPR): for analytics cookies and any optional data processing. You may withdraw your consent at any time.
• Legitimate interest (Art. 6(1)(f) GDPR): to respond to your enquiries, to maintain the security of our website, and for basic website functionality.
• Pre-contractual measures (Art. 6(1)(b) GDPR): when processing data is necessary to discuss and prepare a potential contract or collaboration.

4. How we use your data

We use your personal data for the following purposes:

• To respond to your enquiries submitted through the contact form
• To process and evaluate career applications
• To maintain, protect, and improve our website
• To analyse website usage (only with your consent)
• To comply with legal obligations

5. Data sharing and third parties

We do not sell your personal data. We may share your data with the following categories of recipients, only as necessary:

• Hosting provider: our website is hosted on servers within the European Economic Area (EEA).
• Analytics services: if you consent to analytics cookies, anonymised usage data may be processed by our analytics provider.
• Legal and regulatory authorities: where required by law or to protect our legal rights.

Where data is transferred outside the EEA, we ensure appropriate safeguards are in place in accordance with Chapter V of the GDPR (e.g. Standard Contractual Clauses or adequacy decisions).

6. Data retention

We retain your personal data only as long as necessary:

• Contact form submissions: retained for up to 2 years after the last interaction, unless a contractual relationship is established.
• Career applications: retained for up to 1 year after the application, unless you consent to a longer retention period.
• Website analytics data: anonymised and retained for up to 26 months.
• Cookie consent preferences: stored locally on your device.

7. Cookies

This website uses cookies. A cookie is a small text file stored on your device when you visit a website.

Necessary cookies

These cookies are essential for the website to function properly. They include cookies that store your cookie consent preferences. These cookies do not require your consent under the ePrivacy Directive as they are strictly necessary.

Analytics cookies

With your consent, we may use analytics cookies to understand how visitors interact with our website. These cookies collect information anonymously and help us improve our website. These cookies are only placed after you give explicit consent through our cookie banner.

Marketing cookies

We currently do not use marketing cookies. Should this change in the future, we will update this policy and request your consent before placing any marketing cookies.

You can manage your cookie preferences at any time by clearing your browser cookies and revisiting our website, or by adjusting your browser settings to block or delete cookies.

8. Your rights under the GDPR

As a data subject, you have the following rights under the GDPR. You may exercise these rights at any time by contacting us at info@bodatec.be.

• Right of access (Art. 15): you have the right to obtain confirmation as to whether your personal data is being processed and to request a copy of that data.
• Right to rectification (Art. 16): you have the right to have inaccurate personal data corrected without undue delay.
• Right to erasure (Art. 17): you have the right to request the deletion of your personal data where there is no compelling reason for its continued processing.
• Right to restriction (Art. 18): you have the right to request the restriction of processing of your personal data in certain circumstances.
• Right to data portability (Art. 20): you have the right to receive your personal data in a structured, commonly used, and machine-readable format.
• Right to object (Art. 21): you have the right to object to processing based on legitimate interests at any time.
• Right to withdraw consent (Art. 7(3)): where processing is based on consent, you may withdraw consent at any time without affecting the lawfulness of processing based on consent before its withdrawal.

We will respond to your request within 30 days. If we need additional time, we will inform you of the reason and the expected timeline within the initial 30-day period.

9. Data security

We take appropriate technical and organisational measures to protect your personal data against unauthorised access, alteration, disclosure, or destruction. This includes the use of encrypted connections (HTTPS/TLS) for data transmitted through our website.

10. Supervisory authority

If you believe that the processing of your personal data infringes the GDPR, you have the right to lodge a complaint with a supervisory authority. For Belgium, this is:

11. Changes to this policy

We may update this privacy policy from time to time. Any changes will be posted on this page with an updated revision date. We encourage you to review this policy periodically. Continued use of the website after changes constitutes acceptance of the revised policy.

12. Contact

For any questions about this privacy policy or your personal data, please contact us: